Privacy Policy

Last updated: June 26, 2026

1. Introduction

This Privacy Policy explains how we collect, use, disclose, and protect personal data when you visit our website, subscribe to our magazine or newsletter, submit content, contact us, or otherwise interact with our services.

We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the German Federal Data Protection Act (“BDSG”), and other applicable data protection laws.

2. Data Controller

Beat My AI
Sabine Janssen
Am Forsthaus 43
46414 Rhede
Germany

Email: info@beat-my-ai.com
Website: www.beat-my-ai.com

Data Protection Officer
Sabine Janssen
Email: info@beat-my-ai.com

3. Personal Data We Collect

Depending on how you interact with us, we may collect the following categories of personal data:

a) Information You Provide

• Name
• Email address
• Postal address
• Telephone number
• Billing and payment information
• Author, artist, contributor, or subscriber information
• Correspondence and communications
• Content submissions, manuscripts, artwork, photographs, biographies, and related materials

b) Information Collected Automatically

When you visit our website, we may collect:

• IP address
• Browser type and version
• Device information
• Operating system
• Referring website
• Date and time of access
• Pages visited
• Usage and interaction data

c) Newsletter Data

If you subscribe to our newsletter, we collect:

• Email address
• Subscription preferences
• Confirmation and consent records
• Information regarding newsletter opens and clicks where tracking is enabled

4. Purposes and Legal Bases for Processing

We process personal data only where we have a valid legal basis under Article 6 GDPR.

Contract Performance (Art. 6(1)(b) GDPR)

We process data to:

• Manage subscriptions
• Deliver print and digital magazines
• Process payments
• Create logins or profiles
• Publish accepted literary and artistic contributions
• Respond to inquiries regarding our services

Legitimate Interests (Art. 6(1)(f) GDPR)

We process data where necessary for:

• Website security
• Fraud prevention
• IT administration
• Improving our website and services
• Editorial and publication management
• Protecting legal rights and claims

We carefully balance these interests against your rights and freedoms.

Consent (Art. 6(1)(a) GDPR)

We rely on consent for:

• Newsletter subscriptions
• Non-essential cookies and tracking technologies
• Marketing communications
• Creating profiles and accounts

You may withdraw your consent at any time without affecting the lawfulness of processing carried out before withdrawal.

Legal Obligations (Art. 6(1)(c) GDPR)

We may process personal data to comply with legal, tax, accounting, or regulatory obligations.

5. Cookies and Similar Technologies

Our website uses cookies and similar technologies.

Essential Cookies

These cookies are necessary for the operation and security of the website.

Analytics and Marketing Cookies

We use analytics and marketing cookies only after obtaining your consent through our cookie banner or consent management platform.

You may change your cookie preferences at any time through our cookie settings tool.

For further information, please refer to our Cookie Policy and our Cookie Table.

6. Newsletter

If you subscribe to our newsletter, we will use your email address to send editorial updates, publication announcements, event information, and related communications.

Subscription is based on your consent. We use a double opt-in procedure where required.

You may unsubscribe at any time using the unsubscribe link included in every newsletter or by contacting us directly.

7. Contributor and Author Data

If you submit literary works, articles, artwork, reviews, interviews, photographs, or other content, we may process:

• Contact information
• Biographical information
• Submitted content
• Publication and contractual information

Such processing is necessary for editorial review, publication, rights management, and contractual administration.

Published content may remain publicly accessible as part of our editorial archive and legitimate interest in preserving journalistic and cultural records

8. Sharing Personal Data

We do not sell personal data.

We may share personal data with:

• Our hosting provider (all-inkl.com, EU servers)
• Our payment processor (Stripe, EU and US servers)
• Our newsletter service provider (EmailOctopus, EU servers)
• Our form provider (Tally, EU servers)
• Our automation/integration provider (Make, EU servers)
• Other IT service providers
• Printing and distribution partners
• Public authorities where legally required

All service providers are required to process personal data in accordance with applicable data protection laws and, where applicable, under Article 28 GDPR data processing agreements.

9. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, including:

• Adequacy decisions by the European Commission;
• Standard Contractual Clauses (SCCs); or
• Other lawful transfer mechanisms under Chapter V GDPR.

Further information may be requested by contacting us.

10. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

• Subscription and customer records
• Accounting and tax records
• Contributor agreements
• Editorial archives
• Legal compliance requirements

Retention periods may vary depending on the nature of the data and applicable legal obligations

11. Your Rights

Under the GDPR, you have the right to:

• Access your personal data (Art. 15 GDPR)
• Rectify inaccurate data (Art. 16 GDPR)
• Erase data (“right to be forgotten”) (Art. 17 GDPR)
• Restrict processing (Art. 18 GDPR)
• Data portability (Art. 20 GDPR)
• Object to processing (Art. 21 GDPR)
• Withdraw consent at any time (Art. 7(3) GDPR)

To exercise your rights, please contact us using the details provided above.

12. Right to Lodge a Complaint

You have the right to lodge a complaint with a competent data protection supervisory authority.

In Germany, you may contact the supervisory authority responsible for your federal state, or the authority responsible for our registered office.

13. Security Measures

We implement appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.

These measures include access controls, secure hosting, encryption where appropriate, and regular security reviews.

14. Children’s Data

Our services are generally not directed at children under the age of 16. We do not knowingly collect personal data from children without appropriate legal basis or parental consent where required.

For further information, please refer to our Terms & Conditions.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, technology, or our processing activities.

The latest version will always be available on our website together with the date of the most recent revision.

16. Contact

For questions regarding this Privacy Policy or our data protection practices, please contact:

Beat My AI
Sabine Janssen
Am Forsthaus 43
46414 Rhede
Germany

Email: info@beat-my-ai.com